Privacy Policy Statement

Privacy Policy Statement

The policy: This privacy policy notice is for this website; www.symlconnect.com and served by SymlConnect Ltd, Room 504, Institute of Life Sciences 2, Swansea University, Singleton Park, Swansea SA2 8PP as the data controller of your personal data, and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website. SymlConnect Ltd acts in accordance with the applicable data protection legislation.

When you visit our website or contact us we collect information from and about you. Some of the information we collect may be classed as personal data under data protection legislation, that is, “any information relating to an identified or identifiable natural person”. It may be collected any time you submit it to us, whatever the reason may be. This Policy Statement describes which personal data is collected, and for which purposes this personal data is processed by SymlConnect. It states which rights you have under applicable data protection legislation.
 

Policy key definitions:

  • “I”, “our”, “us”, or “we” refer to the business, SymlConnect Ltd.
  • “you”, “the user” refer to the person(s) using this website.
  • GDPR means General Data Protection Act.
  • ICO means Information Commissioner’s Office.
  • Cookies mean small files stored on a users computer or device.

 
Collection and processing of your personal data

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases. Personal data submitted on our website will be used for the purposes specified in this privacy policy or in relevant parts of the website. We may use your personal information to:

(a) administer the website;
(b) improve your browsing experience by personalising the website;
(c) enable your use of the services available on the website;
(d) send you general (and non-marketing) commercial communications;
(e) send you email notifications which you have specifically requested;
(f) deal with enquiries and complaints made by or about you relating to the website;

We will NOT without your express consent provide your personal information to any third parties for the purpose of direct marketing. We automatically log information about your computer or mobile device when you access our website. The information about your use of the Website comprises http header information which your browser transmits to our webserver, information collected through the use of cookies and log information. On visiting our website we log your computer or mobile device operating system name and version, manufacturer and model, browser type, browser language, screen resolution, the website you visited before browsing to our website, pages you viewed, how long you spent on a page, access times and information about your use of and actions on website.

 
Why we process your personal data

Your personal contact details will be stored in (i) a centralized system which is under the control of SymlConnect Ltd and accessible by authorized staff of SymlConnect, and (ii) local systems controlled solely by SymlConnect Ltd.

We use the information we collect about you to answer your queries. With your consent, we will contact you via our marketing and sales channels (email/ phone/ post) about other related products and services we provide which we think may be of interest to you. Our marketing communications are generally sent by email but we may sometimes use other methods of delivery such as by post.

We use website information to provide you with details of our software solutions that may interest you, we may display targeted advertisements on the website. We do not provide personal data to advertisers when you interact with SymlConnect in any form.

 
Other disclosures

In addition to the disclosures reasonably necessary for the purposes identified elsewhere in this privacy policy, we may disclose information about you:

(a) to the extent that we are required to do so by law;
(b) in connection with any legal proceedings or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk); and
except as provided in this privacy policy, we will not provide your information to third parties.

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

 
Your individual rights

Under the GDPR your rights are as follows:

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making including profiling.

We handle subject access requests in accordance with the GDPR.

 
Right to revoke consent:

If we process personal data on the basis of your consent, you have the legal right to revoke such consent at any time. We will then cease the relevant processing activity going forward.

 
Right of access to your information:

If you want to know what personal data we have collected or process about you, you may request us to provide a copy of your personal data by sending an email to info@symlconnect.com. We will ask you to identify yourself. We will not provide you with a copy of your personal data to the extent that the rights and freedoms of others are or may be adversely affected.

Right to rectification and erasure of data, and restriction of processing:

If you believe that our processing of your personal data is incorrect, inaccurate, unlawful, excessive, incomplete, no longer relevant, or if you think that your data is stored longer than necessary, you may ask us to change or remove such personal data or restrict such processing activity, by sending an email to info@symlconnect.com.

 
Right to data portability

You have the right to receive your personal data, which you have provided to us, in a structured, commonly used and machine-readable format, in accordance with Article 20 of the General Data Protection Regulation.
 

Right to object

You have the legal right to object, on grounds relating to your particular personal situation, at any time to processing of your personal data. Furthermore, you have the right to object at any time to our processing of your personal data for direct marketing purposes or to profiling. You can do this by (i) opting out by using the option we provide in the relevant direct marketing message (e.g. an email newsletter), or (ii) by sending an email to info@symlconnect.com, or (iii) writing to:

SymlConnect Ltd,
Room 504,
Institute of Life Sciences 2,
Swansea University,
Singleton Park,
Swansea,
SA2 8PP

For the sake of clarity: without prejudice to the foregoing we are at all times entitled to send you messages that do not constitute direct marketing, i.e. service messages.

 
Data security and protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

 
Protection and storage of your data

We have used and will continue to use reasonable endeavours to protect your personal data against loss, alteration or any form of unlawful use. Where possible, your personal data will be encrypted and stored on a virtual private server that is secured by means of state of the art protection measures. A strictly limited amount of authorized people have access to your personal data.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

 
Retention of information

We will only retain your personal data for the period necessary to fulfil the purposes outlined in this Privacy Statement. This may be up to 4 years, unless a longer retention period is required or permitted by law.

Should you choose to unsubscribe from our mailing list, please note that your personal data may still be retained on our database to the extent permitted by law.
 

Email marketing messages & subscription

Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the “Processing of your personal date” above. Any email marketing messages we send are done so through a CRM, Customer Relationship Management/mailing list system in order to manage our on-going relationship with you. A CRM/email mailing list system is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.

Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.

Any email marketing messages we send are in accordance with the GDPR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences.

 
General/Contact

We are committed to resolve any complaints about our collection or use of your personal data. In case you have any questions in relation to this Privacy Policy Statement or our practices in relation to your personal data you may send an email to info@symlconnect.com. We hope to resolve any complaint brought to our attention, however if you feel that your complaint has not been adequately resolved, you reserve the right to contact your local data protection supervisory authority, which for the UK, is the Information Commissioner’s Office.

We have done our best to make sure that this Privacy Policy Statement explains the way in which we process your personal data, and rights you have in relation thereto. We may change Privacy Policy Statement from time to time to make sure it is still up to date and we will notify you if we make any material updates. We may also notify you in other ways from time to time about the processing of your personal information.

If you have any questions about this privacy policy or our treatment of your personal data, please write to us by email to:-

info@symlconnect.com or by post to

SymlConnect Ltd,
Room 504,
Institute of Life Sciences 2,
Swansea University,
Singleton Park,
Swansea,
SA2 8PP